SGA Advisor Manual

SGA Club Model Constitution (PDF)

Club/Organization Check Request Form (PDF)

Club/Organization Deposit Slip (PDF)

A. Overview of Positions

While reviewing the general position duties, please keep in mind that each member of the Executive Board is expected to take ownership for the success of SGA, and take on any responsibilities or tasks needed toward that end.

1. Student President: The primary role of the Student President is to oversee the completion of SGA goals and manage the executive board.
   • Governs SGA toward completing goals
   • Helps conduct SGA closed and open meetings
   • Engages in a bi-weekly session with the SGA advisor
   • Assists with executing SGA/Student Life events
   • Attends all SGA-sponsored events
   • Attends COA Board of Director’s meetings and provide updates on SGA
   • Call for Agenda items for every meeting (open and closed)
   • Provides guidance and leadership to all members of the executive board
   • Fills in for various positions as needed
   • Represents the student body of COA on and off campus
2. Vice President
   • Acts as President upon his/her absence or request or in the event that the President is temporarily unable to serve
   • Oversees Senator Chairs by supporting them with needed tools and resources as well as holding them accountable for their goals
   • Assists the Office of Student Life and Leadership with elections
   • Assists with executing SGA/Student Life events
   • Attends all SGA-sponsored events
   • Fills in for various positions as needed
   • Represents the student body of COA on and off campus
3. Secretary
   • Executes the duties of the Vice President in his/her absence
   • Records minutes at Closed and Open meetings
   • Sends email reminders about upcoming events, deadlines and meetings
   • Assists with executing SGA/Student Life events
   • Attends all SGA-sponsored events
   • Fills in for various positions as needed
   • Represents the student body of COA on and off campus
4. Treasurer
   • Attends any necessary Student Government financial meetings
   • Assists SGA advisor in creating and managing the SGA budget
   • Assists with executing SGA/Student Life events
   • Attends all SGA-sponsored events
   • Fills in for various positions as needed
   • Represents the student body of COA on and off campus
5. Public Information Officer
   • Works with marketing to create and maintain content for SGA web page
   • Creatively advertises SGA as well as specific events on assigned social media
   • Creates flyers and promotional items for SGA events (sends to marketing for approval)
   • Assists with executing SGA/Student Life events
   • Attends all SGA-sponsored events
   • Fills in for various positions as needed
   • Represents the student body of COA on and off campus
6. Senator Chair: The primary role of the Senator Chair is to oversee the design and completion of SGA events on your designated Campus.
   • Oversees designated Campus Council (which consist of other senators and SGA volunteers)
   • Reserves rooms and coordinate set-up for open meetings (room with WebEx capabilities)
   • Reports event proposals and ideas to the executive board in closed meetings
   • Conducts meetings with your campus council and keep them informed
   • Assist with executing SGA/Student Life events
   • Fills in for various positions as needed
   • Attends all SGA-sponsored events on your designated campus
   • Represents the student body of COA on and off campus

All candidates for COA-SGA Executive Board positions must meet the following criteria:

• All candidates must be currently enrolled and have completed 12 credits; candidates who are returning students must have and maintain a minimum grade-point average of 2.5.
• All elected and appointed SGA E-board officers must satisfy the duties of office as stated in the SGA Constitution.
• No student who has been placed on probation by the College for violation of the Student Code of Conduct is eligible to hold an official SGA E-board position.
• No elected or appointed SGA E-board officer may hold a faculty, administrative or full-time position with the College.

Available Positions

• President
• Vice President
• Secretary
• Treasurer
• Public Information Officer

All candidates for COA-SGA Senate positions must meet the following criteria:

• All candidates must be currently enrolled and have completed 12 credits; candidates who are returning students must have and maintain a minimum grade-point average of 2.5.
• All elected and appointed SGA Senators must satisfy the duties of office as stated in the SGA Constitution.
• No student who has been placed on probation by the College for violation of the Student Code of Conduct (PDF) is eligible to hold an official SGA position.
• No elected or appointed SGA Senator may hold a faculty, administrative or full-time position with the College.

Available Positions

• Senator Chair
• Senators (up to four for each campus)